May 19, 2020 Board of Supervisors Meeting
»
9:00 A.M. CALL TO ORDER » - Pledge of Allegiance. 1. Roll Call. Approval of Agenda 1. Consider approval of agenda. Public Comment 2. To be afforded a brief period of time to speak before the Board of Supervisors, please refer to further instructions at the end of the agenda on how to electronically participate and submit your public comments. Note: per the Ralph M. Brown Act, Board members may briefly respond to statements made or questions posed during the public comment period on items that are not on the agenda, but may not take action on such items. You may also share your thoughts with the Board of Supervisors by submitting a written statement via email to clerkoftheboard@yolocounty.org.
9:00 A.M. CALL TO ORDER »
Pledge of Allegiance. 1. Roll Call.
Approval of Agenda
1. Consider approval of agenda.
Public Comment
2. To be afforded a brief period of time to speak before the Board of Supervisors, please refer to further instructions at the end of the agenda on how to electronically participate and submit your public comments. Note: per the Ralph M. Brown Act, Board members may briefly respond to statements made or questions posed during the public comment period on items that are not on the agenda, but may not take action on such items. You may also share your thoughts with the Board of Supervisors by submitting a written statement via email to clerkoftheboard@yolocounty.org.
»
CONSENT AGENDA » - General Government Clerk of the Board 3. Approve the minutes of the May 5, 2020 Board of Supervisors meeting and the May 12, 2020 Special Meeting. 4. Ratify the following: Resolution No. 20-48 declaring May 2020 as Mental Health Month in Yolo County. Resolution No. 20-49 proclaiming May 25, 2020 as Memorial Day in Yolo County. 5. Accept resignations, consider appointments and reappointments. 6. Correspondence. 7. Conferences, meetings and events the Board of Supervisors attended. Innovation and Technology Services 8. Authorize the use of IT Innovation Funds to procure licensing and monitoring services from Colbi Technologies for the California Uniform Public Construction Cost Accounting Act vendor management services, and adopt a budget resolution adjusting the Department of Financial Services 2019-20 fiscal year budget to reflect an increase of $7,500. (General fund impact $7,500) (4/5 vote required) (Gerney/Rinde/Yarris) Law & Justice Services Sheriff-Coroner/Public Administrator 9. Approve the Sheriff’s Office Civil Software replacement project; approve Master Agreement with Teleosoft, Inc. for replacement of the existing system software and first year of maintenance in the amount of $142,020 including the option to install and maintain a file status portal in the amount of $28,104; adopt budget resolution appropriating $31,125 for the project milestones projected to occur during fiscal year 2019-20, and approve an amendment to the 2019-20 Authorized Equipment List for purchase of the fixed asset. (No general fund impact) (4/5 vote required) (Lopez/Johnson) Health & Human Services Adult & Aging 10. Approve a new agreement with Davis Community Meals in the amount of $150,000 for the period July 25, 2019 through June 30, 2034 for the provision of a 15-year operating reserve for the operation and provision of supportive services to residents of Creekside, a permanent supportive housing program funded through the California Emergency Solutions and Housing Grant. (No general fund impact) (Larsen) 11. Adopt resolution authorizing the Yolo County Health and Human Services Agency to participate in and receive a supplemental funding allocation from the California Department of Community Services and Development under the Coronavirus Aid, Relief, and Economic Security Act through the Community Services Block Grant program in the amount of $406,299 for Yolo County for the period July 1, 2020 through May 31, 2022, to prevent, prepare for, or respond to the COVID-19 pandemic. (No general fund impact) (Larsen) 2. Child, Youth & Family 12. Adopt resolution authorizing approval of Agreement No. 19-5082 with the California Department of Social Services which establishes the responsibilities of each party in the provision and receipt of legal consultation and legal representation in administrative action appeals associated with application to the Resource Family Approval program of the Yolo County Health and Human Services Agency and the State of California. (No general fund impact) (Larsen) 3. Service Centers 13. Approve fifth amendment to Agreement No. SE 18-01 with Yolo Food Bank to increase contract amount by $33,000 for a new contract maximum amount of $124,300 for Subsidized Employment training for CalWORKs clients for the period July 1, 2017 through June 30, 2020. (No general fund impact) (Larsen) Community Services Community Services 14. Accept as complete the second phase of construction work at Waste Management Unit 6F constructed by RJ Gordon Construction, Inc. (No general fund impact) (Echiburu/Kieffer) 15. Approve seventh amendment to Agreement No. 18-29 with EEI WSD Joint Venture initiating Phase II: Installation of the Supervisory Control and Data Acquisition (SCADA) system. (No general fund impact) (Echiburu/Villa) 16. Approve first amendment to Agreement No. 17-175 with BC Laboratories, Inc. to increase the maximum compensation to $220,000 for laboratory services in support of solid waste facility monitoring at the Yolo County Central Landfill and other county sites and extend the term for the period of June 30, 2020 through June 30, 2022. (No general fund impact) (Echiburu/Borrego) 17. Approve agreement with the City of Sacramento for the delivery of up to 20,000 tons per year of organic waste to be composted at the Yolo County Central Landfill, for an initial commitment of five years with the possibility of five one-year extensions, and approve fourth amendment to Agreement No. 16-113 requiring Northern Recycling to manage the organic waste that cannot be managed at the Central Landfill. (No general fund impact) (Echiburu/Moore) 18. Authorize Contract Change Order Nos. 4-7 to the agreement with Syblon Reid General Engineering Contractors for the In-Vessel Digester – Liquid and Food Processing Area & Equalization Tank System for a total contract increase in the amount of $131,733.78. (No general fund impact) (Echiburu/Moore) REGULAR AGENDA (NOTE: Items below may be heard at any time during the meeting)
CONSENT AGENDA »
General Government Clerk of the Board
3. Approve the minutes of the May 5, 2020 Board of Supervisors meeting and the May 12, 2020 Special Meeting.
4. Ratify the following: Resolution No. 20-48 declaring May 2020 as Mental Health Month in Yolo County. Resolution No. 20-49 proclaiming May 25, 2020 as Memorial Day in Yolo County.
5. Accept resignations, consider appointments and reappointments.
6. Correspondence.
7. Conferences, meetings and events the Board of Supervisors attended.
Innovation and Technology Services
8. Authorize the use of IT Innovation Funds to procure licensing and monitoring services from Colbi Technologies for the California Uniform Public Construction Cost Accounting Act vendor management services, and adopt a budget resolution adjusting the Department of Financial Services 2019-20 fiscal year budget to reflect an increase of $7,500. (General fund impact $7,500) (4/5 vote required) (Gerney/Rinde/Yarris)
Law & Justice Services
Sheriff-Coroner/Public Administrator
9. Approve the Sheriff’s Office Civil Software replacement project; approve Master Agreement with Teleosoft, Inc. for replacement of the existing system software and first year of maintenance in the amount of $142,020 including the option to install and maintain a file status portal in the amount of $28,104; adopt budget resolution appropriating $31,125 for the project milestones projected to occur during fiscal year 2019-20, and approve an amendment to the 2019-20 Authorized Equipment List for purchase of the fixed asset. (No general fund impact) (4/5 vote required) (Lopez/Johnson)
Health & Human Services
Adult & Aging
10. Approve a new agreement with Davis Community Meals in the amount of $150,000 for the period July 25, 2019 through June 30, 2034 for the provision of a 15-year operating reserve for the operation and provision of supportive services to residents of Creekside, a permanent supportive housing program funded through the California Emergency Solutions and Housing Grant. (No general fund impact) (Larsen)
11. Adopt resolution authorizing the Yolo County Health and Human Services Agency to participate in and receive a supplemental funding allocation from the California Department of Community Services and Development under the Coronavirus Aid, Relief, and Economic Security Act through the Community Services Block Grant program in the amount of $406,299 for Yolo County for the period July 1, 2020 through May 31, 2022, to prevent, prepare for, or respond to the COVID-19 pandemic. (No general fund impact) (Larsen)
2. Child, Youth & Family
12. Adopt resolution authorizing approval of Agreement No. 19-5082 with the California Department of Social Services which establishes the responsibilities of each party in the provision and receipt of legal consultation and legal representation in administrative action appeals associated with application to the Resource Family Approval program of the Yolo County Health and Human Services Agency and the State of California. (No general fund impact) (Larsen)
3. Service Centers
13. Approve fifth amendment to Agreement No. SE 18-01 with Yolo Food Bank to increase contract amount by $33,000 for a new contract maximum amount of $124,300 for Subsidized Employment training for CalWORKs clients for the period July 1, 2017 through June 30, 2020. (No general fund impact) (Larsen)
Community Services
Community Services
14. Accept as complete the second phase of construction work at Waste Management Unit 6F constructed by RJ Gordon Construction, Inc. (No general fund impact) (Echiburu/Kieffer)
15. Approve seventh amendment to Agreement No. 18-29 with EEI WSD Joint Venture initiating Phase II: Installation of the Supervisory Control and Data Acquisition (SCADA) system. (No general fund impact) (Echiburu/Villa)
16. Approve first amendment to Agreement No. 17-175 with BC Laboratories, Inc. to increase the maximum compensation to $220,000 for laboratory services in support of solid waste facility monitoring at the Yolo County Central Landfill and other county sites and extend the term for the period of June 30, 2020 through June 30, 2022. (No general fund impact) (Echiburu/Borrego)
17. Approve agreement with the City of Sacramento for the delivery of up to 20,000 tons per year of organic waste to be composted at the Yolo County Central Landfill, for an initial commitment of five years with the possibility of five one-year extensions, and approve fourth amendment to Agreement No. 16-113 requiring Northern Recycling to manage the organic waste that cannot be managed at the Central Landfill. (No general fund impact) (Echiburu/Moore)
18. Authorize Contract Change Order Nos. 4-7 to the agreement with Syblon Reid General Engineering Contractors for the In-Vessel Digester – Liquid and Food Processing Area & Equalization Tank System for a total contract increase in the amount of $131,733.78. (No general fund impact) (Echiburu/Moore)
REGULAR AGENDA (NOTE: Items below may be heard at any time during the meeting)
»
19. Acknowledge Honorary Resolutions. Resolution proclaiming May 2020 as Mental Health Awareness Month. (Supervisor Saylor)
19. Acknowledge Honorary Resolutions. Resolution proclaiming May 2020 as Mental Health Awareness Month. (Supervisor Saylor)
»
20. Hold a public hearing, waive second reading and adopt an ordinance adopting the 2019 editions of the California Building Standards Codes with select amendments to be codified as Title 7 of the Yolo County Code. (No general fund impact) (Echiburu/Davis)
20. Hold a public hearing, waive second reading and adopt an ordinance adopting the 2019 editions of the California Building Standards Codes with select amendments to be codified as Title 7 of the Yolo County Code. (No general fund impact) (Echiburu/Davis)
»
21. Receive presentation on the Child Support (100 W. Court Street, Woodland) and Health and Human Services Agency (25 N. Cottonwood Street, Woodland) facility financing and adopt a resolution approving the forms and authorizing the execution and delivery of a Site Lease and a Lease-Purchase agreement, and authorizing certain additional actions for completing the financing. (No general fund impact) (Rinde)
21. Receive presentation on the Child Support (100 W. Court Street, Woodland) and Health and Human Services Agency (25 N. Cottonwood Street, Woodland) facility financing and adopt a resolution approving the forms and authorizing the execution and delivery of a Site Lease and a Lease-Purchase agreement, and authorizing certain additional actions for completing the financing. (No general fund impact) (Rinde)
»
22. Adopt resolution of the Yolo County Financing Corporation approving the form of and authorizing the execution and delivery of a Site Lease, a Lease-Purchase Agreement and an Assignment Agreement, and authorizing certain additional actions for the acquisition of a Health and Human Services Agency facility and a Child Support facility. (No general fund impact) (Rinde)
22. Adopt resolution of the Yolo County Financing Corporation approving the form of and authorizing the execution and delivery of a Site Lease, a Lease-Purchase Agreement and an Assignment Agreement, and authorizing certain additional actions for the acquisition of a Health and Human Services Agency facility and a Child Support facility. (No general fund impact) (Rinde)
»
23. Adopt resolution authorizing the purchase of the County-occupied office building at 100 W Court Street, Woodland, California. (No general fund impact) (Nunes)
23. Adopt resolution authorizing the purchase of the County-occupied office building at 100 W Court Street, Woodland, California. (No general fund impact) (Nunes)
»
24. Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors) Budget Ad Hoc Subcommittee (Supervisors Sandy and Provenza) Financial Oversight Committee (Supervisors Sandy and Chamberlain) Pine Tree Gardens Ad Hoc Board Subcommittee (Supervisors Saylor and Provenza)
24. Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors) Budget Ad Hoc Subcommittee (Supervisors Sandy and Provenza) Financial Oversight Committee (Supervisors Sandy and Chamberlain) Pine Tree Gardens Ad Hoc Board Subcommittee (Supervisors Saylor and Provenza)
»
25. Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)
25. Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)
»
27. Receive staff's response to the Yolo County Commission on Aging and Adult Services' Recommendations to the Board related to Emergency Preparedness and Evacuation of Older Adults and Persons with Access and Functional Needs. (No general fund impact) (Nunes/Robledo)
27. Receive staff's response to the Yolo County Commission on Aging and Adult Services' Recommendations to the Board related to Emergency Preparedness and Evacuation of Older Adults and Persons with Access and Functional Needs. (No general fund impact) (Nunes/Robledo)
»
28. Approve memorandum of understanding with New Hope Community Development Corporation for the purchase of Pine Tree Gardens East House, located in Davis, including any necessary repairs. (No general fund impact) (Nunes/Robledo)
28. Approve memorandum of understanding with New Hope Community Development Corporation for the purchase of Pine Tree Gardens East House, located in Davis, including any necessary repairs. (No general fund impact) (Nunes/Robledo)
»
29. Receive update and consider any actions needed to support the COVID-19, a virus in the Coronavirus family, response and recovery strategies. (No general fund impact) (Blacklock)
29. Receive update and consider any actions needed to support the COVID-19, a virus in the Coronavirus family, response and recovery strategies. (No general fund impact) (Blacklock)
»
CLOSED SESSION » - Closed Session 30. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(2) Significant exposure to litigation: 1 case(s) 31. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(4) Initiation of litigation: 1 case(s) 32. Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) Name of case: Prestar, Inc. v. County of Yolo (Yolo Superior Court Case No. CV-20-624) 33. Public Report of action taken in Closed Session. ADJOURNMENT In memory of: Steven Roberts (Supervisor Villegas) Peter Richards (Supervisor Sandy) Next meeting scheduled for: May 26, 2020 I declare under penalty of perjury that the foregoing agenda was posted by 5:00 p.m. on May 15, 2020 in the following places: On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and On the Yolo County website: www.yolocounty.org. Julie Dachtler, Senior Deputy Clerk of the Board NOTICE If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact the Clerk of the Board for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should contact the Clerk of the Board as soon as possible and at least 24 hours prior to the meeting. The Clerk of the Board may be reached at (530) 666-8195 or at the following address: Clerk of the Board of Supervisors County of Yolo 625 Court Street, Room 204 Woodland, CA 95695 Note: Board of Supervisors meetings stream live at www.yolocounty.org and also videotaped for later broadcast on local cable stations. Check your local carrier for broadcast dates and times. PUBLIC PARTICIPATION INSTRUCTIONS: Based on guidance from the California Department of Public Health and the California Governor’s Office, in order to minimize the spread of the COVID 19 virus, please do the following: You are strongly encouraged to observe the live stream of the Board of Supervisors meeting https://yolocounty.zoom.us/j/112072974, Meeting ID: 112 072 974 or phone in via 1-408-638-0968 Meeting ID: 112 072 974. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make comment. The chair will call you by name or phone number when it is your turn to comment. Speakers will be limited to 3:00 minutes. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment via email by 5:00 p.m. on the Monday prior to the Board meeting. Please submit your comment to the Clerk of the Board clerkoftheboard@yolocounty.org noting in the subject line: For Public Comment. Your comment will be placed into the record at the Board meeting. If you are watching/listening to the live stream of the Board meeting and wish to make either a general public comment or to comment on a specific agenda item as it is being heard, you may also submit your comment, limited to 250 words or less, to the Clerk of the Board at clerkoftheboard@yolocounty.org noting in the subject line: For Public Comment. Every effort will be made to read your comment into the record, but some comments may not be read due to time limitations. Comments received after an agenda item will be made part of the record if received prior to the end of the meeting.
CLOSED SESSION »
Closed Session 30. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(2) Significant exposure to litigation: 1 case(s)
31. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(4) Initiation of litigation: 1 case(s)
32. Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) Name of case: Prestar, Inc. v. County of Yolo (Yolo Superior Court Case No. CV-20-624)
33. Public Report of action taken in Closed Session.
ADJOURNMENT
In memory of:
Steven Roberts (Supervisor Villegas) Peter Richards (Supervisor Sandy)
Next meeting scheduled for: May 26, 2020
I declare under penalty of perjury that the foregoing agenda was posted by 5:00 p.m. on May 15, 2020 in the following places:
On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and
On the Yolo County website: www.yolocounty.org.
Julie Dachtler, Senior Deputy Clerk of the Board
NOTICE If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact the Clerk of the Board for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should contact the Clerk of the Board as soon as possible and at least 24 hours prior to the meeting. The Clerk of the Board may be reached at (530) 666-8195 or at the following address: Clerk of the Board of Supervisors County of Yolo 625 Court Street, Room 204 Woodland, CA 95695 Note: Board of Supervisors meetings stream live at www.yolocounty.org and also videotaped for later broadcast on local cable stations. Check your local carrier for broadcast dates and times.
PUBLIC PARTICIPATION INSTRUCTIONS: Based on guidance from the California Department of Public Health and the California Governor’s Office, in order to minimize the spread of the COVID 19 virus, please do the following: You are strongly encouraged to observe the live stream of the Board of Supervisors meeting https://yolocounty.zoom.us/j/112072974, Meeting ID: 112 072 974 or phone in via 1-408-638-0968 Meeting ID: 112 072 974. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make comment. The chair will call you by name or phone number when it is your turn to comment. Speakers will be limited to 3:00 minutes. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment via email by 5:00 p.m. on the Monday prior to the Board meeting. Please submit your comment to the Clerk of the Board clerkoftheboard@yolocounty.org noting in the subject line: For Public Comment. Your comment will be placed into the record at the Board meeting. If you are watching/listening to the live stream of the Board meeting and wish to make either a general public comment or to comment on a specific agenda item as it is being heard, you may also submit your comment, limited to 250 words or less, to the Clerk of the Board at clerkoftheboard@yolocounty.org noting in the subject line: For Public Comment. Every effort will be made to read your comment into the record, but some comments may not be read due to time limitations. Comments received after an agenda item will be made part of the record if received prior to the end of the meeting.
